How do I set up personal supplements for employees?
Personal supplements are used for paying specific employees higher wages who have more experience or higher education.
The personal supplement can be added to an employee through the employee list.
You can set up to 10 different personal supplements, which then can be assigned depending on the employee's level of competence. You can edit and adjust the supplements so that they fit your company's wage structure.
In this article, you will learn how to set up personal supplements:
Setting up personal supplements
Personal supplements can be set up with a name, a salary type, and a rate.
The supplement is imposed every time the employee receives a form of compensation e.g. hourly wage, compensation for transport, or sick pay.
To see how to edit or hide personal supplements, go to the article: Editing and hiding salary and supplement rates or continue reading the article, to see how you can set a time limit to the personal supplements.
How to set up a timer for when the personal supplement should be imposed
When you are editing a supplement, you can specify when this supplement should be activated.
In the comment section, you can see how the different supplements work:
If you do not state the number of months for the supplement, it will always be activated.
Imposed after a specific date
By filling in the number of months in the Imposed after box, the supplement will be activated when the employee has been employed long enough. If you add Transferred time in service to the employee, then the number of months will be added to the calculation, for when the supplement should be imposed.
Imposed up to and including a date
By not filling out the box Imposed up to and including, the supplement will stay activated and will always be included in payroll calculations.
If an end date is stated, the supplement will automatically be deactivated after the time period.
For more information on how personal supplements can be added to employees, go to the next section of the article: Add personal supplements to employees
Add personal supplements to employees
Personal supplements have to be checked off for the individual employee in the employee list.
Go to Employees > Employee list
Thereafter, click on Edit employee at the employee you want to add a supplement to.
In the Supplement box, check off the supplements, which should be added to the employee
It is possible to check off every single personal supplement for the employee.
In this example, Seniority 1 has been checked off, which means it would deactivate itself after 24 months, making it possible to have multiple supplements checked off at the same employee, without them being imposed at the same time.
Important to remember is that the time period in which the supplement is active is based on the employee's start date at the company (Employed since).
If an employee has worked in the industry before and the field Transferred time in service is filled out, then this time will be added to the time stated in Employed since.
For a Personal Supplement to be activated, it needs to be checked off at the employee, as well as on the cleaning type (and/or the absent hour type). Read more in the article: Introduction to cleaning types
You can set up periodic supplements with rates for evening and night supplements. For more information, go to the article: