Transport

Registering and reporting of transport

These settings allow you to register transport. Use the settings to:

- Add transport time directly to a task in the planning tool in the web system. 
- Set up individual transport tasks in the calendar in the web system.
- Make employees able to report time and distance spent on transport in the calendar in the web system.

Read this article to understand your settings for transport:

• Report transport on the individual tasks in the calendar

• Report transports as units in the calendar

• Employees can report transport in the calendar

• Employees can adjust driving hours in the calendar

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Report transport on the individual tasks in the calendar

By activating this setting, you enable the tasks in the calendar to be able to include the expected transport time for a task.

	When tasks are being set up in the calendar, it is possible to state the transport time and km directly in the task

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Report transport as units in the calendar

When activating this setting, it is possible to set up transports in the calendar.

Reported transport is only meant for transport information, which is needed for commuting.

	After the activation of the setting, a button Create transport will appear in the calendar
	Click on the button Create transport
	Fill in the different transport information
	You can also set up a repetition of the task and add notes
	The transport information will be created and placed at the top of the calendar

INFO:

Do you need to create a transport task, which requires a check-in?

In this case, you can create a cleaning type called transport. Thereafter, your employees can check in on the planned transport task.

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Employees can report transport in the calendar

This setting is activated if Report transport as units in the calendar is activated.

This opens up the opportunity for employees to also create transport and, therefore, be able to report transport information by themselves.

	Employees can see a button Report transport
	Thereafter, they can create their own transport
	They can add time and km and can attach notes to the transport. When they report the transport, the task will be sent for approval

INFO:

It is also possible for employees to report hours through the app.

Read more in this article:Report transportation

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Employees can adjust driving hours in the calendar

It is also possible to adjust employee's transport tasks if there are any discrepancies, regarding the time or distance, set aside for already existing transport.

	Employees can click on Specify hours, to adjust earlier created transports
	Adjust Transport time or Distance and attach a justification for the changes in the note field

Note:

The employee can only adjust transport, which was created by the administrator/inspector. The self-inserted transport by the employee cannot be adjusted by the employees themselves.