Step 2 - Room registration

How do I register rooms for my offer basis in CleanCalculator?

In Step 1 you were shown how to start an offer basis.

In Step 2 we teach you how to add rooms to your offer. 

If you haven't created an offer basis, then go back to:

Create offer basis

Continue reading this article to learn how to use room registration:

• How to add rooms in CleanCalculator

• What do the different columns mean for the rooms?

• How to edit rooms in CleanCalculator

• How to bulk-edit the degree of workload on rooms

• How to complete room registration in CleanCalculator

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Room registration

To make a long story short:

On the left-hand side, you add the rooms you need by clicking on them.
On the right-hand side, the added rooms will be displayed and included in your calculations.
It is also here that you change their settings, e.g. the size, cleaning frequency, and load. 

How to add rooms in CleanCalculator

	Click on the room which you wish to add. In this example Entrance
	The room is now added to the table overview in the room registration
	Are you unable to find a specific type of room based on your chosen offer type?
	Scroll to the bottom of the page, and click on the drop-down box, which contains a complete list of the available rooms in the system. You can also use the search field to search for a specific room.
	Click on the button Add to add the room to the table overview

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What do the different columns mean for the rooms?

In the following, you can see a description of the different table columns and their meaning.

NOTE:

It is very important to understand the meaning of each column to be able to ensure a correct room registration. The room registration creates the foundation of a valid offer.

If you have any questions, you are welcome to reach out to our free support at: [e-mail]

Default percentage	Above the table, you can see the Default percentage %. Any rooms added to the register will automatically be assigned this value. The % value in the table for each room describes the workload, i.e. how hard or easy the room is to clean. An expected standardized workload is at 100%.
No.	No. (number) is used to control the placement of the individual room in the table. By changing the number of a room, you can change its ranking in the table and as such change the order of the rooms in the table. This is effective if you are adding rooms from multiple buildings that you would like to organise together. When you change the numerical values, the system will not automatically update. Scroll to the bottom of the page and click Update to apply the changes.
Room no.	Room no. is the physical number a room actually is labeled with in real life e.g. from a floor plan.  You will usually find the room number inside the door frame or on the floor plan, but you can also choose your own number system that fits your purpose best.
Name	Name is the assigned name of the room. It is given a name based on the room type that is added but can always be changed individually.
Type	The Type is the room type which consists of key figures that calculate the time and square meter performance for a room. A key figure is a figure of experience, which contains the average time used to cleaning the individual types of rooms.
sq (Square meters)	Is the size of the room in square meters.
Floor	Floor lets you select the cover surface of a room. You can choose between a hard floor (HF) or a carpeted floor (CF)
Program	Program is used to define the cleaning process and frequency: The first number in the program code is the amount of times per week light cleaning is done. The second number of the program code is the number of times per week thorough floor cleaning is done. The third number of the program code is the number of times per week thorough inventory cleaning is done "½½½" is the program code for cleaning every 14th day. "mmm" is cleaning each month.
Hygiene	You can select if and how high an extra effort you wish to place on hygiene efforts in correspondence to the cleaning: 0 = No additional hygiene 1 = Risk points are cleaned once every 14 days. 2 = Risk points are cleaned once a week. 3 = Risk points are cleaned on days a thorough inventory cleaning is done (3rd-cipher of the programming code). 4 = Risk points are cleaned every second time a light cleaning is being done. (1st-cipher of the programming code /2). 5 = Risk points are cleaned every time a light cleaning is being done. (1st-cipher of the programming code).
% (Workload)	% - Workload is used to adjust how difficult or easy it is to clean a room. The workload adjustment depends on the room's condition and interior design that affects the time needed to clean the room. An effort of 100% (the median) is equal to a normal workload. If the % is adjusted down to 90%, it is estimated that the room is easier to clean. For instance, if no movement of furniture is needed, or all cover surfaces are kept clear of items.  If the % is adjusted up to 110%, it is estimated that the room demands more effort to clean. For instance, if it is necessary to move furniture to be able to vacuum, or areas are hard to reach.  When you change the percentage, you can see the additional changes on Min/per time and Sqm performance.
Note	Here you can apply notes regarding the room or the cleaning.
Min/per time	Min/per room is the median time it takes to clean the room in minutes each time the room is cleaned.
sqm performance	Square meter performance is the number of square meters, that can be cleaned per hour. It is calculated based on the room's square meter, program, and %-workload. The performance of a room changes accordingly to changes made in the other columns of the row. If you increase the %-workload of a room, the sqm performance will lower accordingly, since the employee will need more time to clean and therefore be able to clean less within an hour. Hence, you can use sqm performance to compare different rooms in your offer, and you can analyze how it changes the time estimates based on your assigned values to the other data fields. By doing so, you can analyze the estimated time that needs to be used to complete the tasks.

INFO:

The room type "Heading":

In the list of different room types, you can find a room called Heading.

This room type doesn't contain any square meters. You can give it its own description and you can use it as often as you like to organize your rooms.

It is mainly used to organize a room registration, where the rooms can be sorted to specific floors or buildings.

The room type "Add up":

In the list of room types to add, you will also find Add up.

This room type doesn't contain any square meters, but it summarises the square meters from the rooms listed above the Add up in the table.
You can change the name of Add up, and use as many of them as needed.

It is useful to implement it in correlation with Headings. If you add a heading for a building/floor, you can insert an Add up in the bottom of this building/floor section and the Add up will calculate e.g. the square meters for all the rooms added to the building/floor.

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How to edit rooms in CleanCalculator

	When you add rooms to the room register, you can see the collective data of all rooms.
	See the collective amount of added rooms. See the collective square meters of all added rooms. See the average cleaning time per visit. See the collective square meter performance which can be cleaned per hour.
	Click on the fields in the row, or click on the Edit on the right-hand side to adjust the information in the columns of an added room.
	The row is now highlighted, and you can adjust all the column data of the room.
	In this example, we will edit the square meters of the room.
	Click the enter button on the keyboard or simply click outside of the row to update the information added to the room.
	After changing a room number (No.) you have to scroll to the bottom and click Update
	The system will now apply the visual order of the rooms based on the numerical values.

NOTE:

To better understand what the different columns mean in the room registration click on the information icon , which is placed next to the room registration.

You can also continue reading more in the section:

What do the different columns mean for the rooms?

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How to bulk-edit the degree of workload on rooms

Are you in need of adjusting the degree of workload on multiple rooms at the same time, use the function Regulate % on all

	Click on the dropdown button next to Regulate % on all
	Select whether you wish to edit all or a collection of one of the room types which has been added to the table overview.
	Enter the desired percentage
	Complete the changes by clicking Regulate

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How to complete room registration in CleanCalculator

	Add all rooms to the offer, and adjust their information
	Scroll down to the bottom of the page and click on Continue to offer basis to proceed to the completion of the offer basis.

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Continue to the article Completion of offer basis

When you click on Continue to offer basis, the room registration gets finalised, and you will be forwarded to the overview of your offer basis. (You can always return to the room registration to make further changes)

To continue working on your offer basis, see the article: Completion of offer basis