How do I set up my company's master data in CleanCalculator?
Master data is a general description of the data which has an effect on your company's economical setup, e.g. hourly wage, hourly rate, etc.
The master data is used every time you create a new offer basis. If you change your master data, you change the entire economical structure of your company.
In order to create reliable offers and ensure a prosperous business, it is crucial to set up your master data correctly.
See more here in the article:
How to change your master data in CleanCalculator
|Click on Master data
|Click on Edit
|Edit the fields of the Master data
Click Save to keep your changes
Click the information icons next to the different data points to see what they mean, and how they affect your offer basis.
You can also view a table overview here in the article in the section:
When you create an offer basis for a customer, you can also change the master data specifically for that offer, in case you need to make your offer more competitive by changing the price or expenses.
See this article to learn how to change the master data for the individual offer basis:
What do the points in your master data mean?
Material percentage are the expenses your company has on cleaning products. It is important to have these costs covered in the offer to ensure the profit margin.
The material percentage is normally around 3-7% for commercial cleaning and covers the basics of all standard materials used, including detergents and tools, etc.
The chosen material percentage gets multiplied by the collective employee expenses related to the offer, to ensure a complete contribution margin of the tasks.
Paper products and tools are not included in these calculations and you should therefore consider these extra expenses in the individual offer in the section "Additional costs per month" on the offer basis.
Supplements per hour
Supplements per hour are the extra costs you have for your employees in addition to the fixed hourly wage.
The wage supplements per hour (in percent) are usually between 20-45% and include all the costs that are added to the hourly wage in percent.
This applies to; Holiday pay, Pension, education, and management percent (coverage of the administrative work expenses)
Hourly wage is your employees' fixed hourly wage.
The hourly rate is the price used when creating a new offer. You can always adjust the rate on the individual offer.
|Evening supplement per hour
Evening supplements are compensation given to employees for work done outside of normal working hours.
Usually in the timeframe between 18:00 - 22:00
|Night supplement per hour
Night supplements are compensation given to employees for work done outside of normal working hours, with a higher increase compared to evening supplements.
Usually in the timeframe between 22:00 - 05:00
|Sunday and public holiday supplements per hour
Sunday and public holiday supplements are compensation given to employees for work done on Sundays and on different public holidays.
Currency is a field used to inform about the currency used for the offer basis.
The currency only gets displayed after the price. The currency is not used to calculate any price, and won't change any data if another currency is added.
|User-defined custom fields 1-10
The custom fields "User-defined" are used to provide custom data, which you can also use to auto-fill on to any documents.
The fields are not used for calculations but are used to display information regarding prices for additional work in addition to the original offer basis.
|Employee cost per hour
Your employee costs are calculated based on your employee's hourly wage and their supplements per hour.
This gives you a quick overview of the collective hourly costs of an employee, which are included in your total monthly expenses to ensure an optimal contribution margin for the offer basis.
* The Employee cost per hour is calculated automatically and cannot be edited by you, which is why this point is not shown in the editing window.