Sending a message from the calendar

How do I send a message from scheduling?

The Administrator/Supervisor has the option of sending either an E-mail or an SMS from the calendar.

This message can only contain the information that a task has been created for the employee in question, that a change has been made to an existing task or that a task has been deleted.

It will only be possible to do this through the web version of CleanManager.

NOTE:

If it has been chosen that an E-mail and/or an SMS should be sent, then a message, containing the relevant task information, will be sent to the employees, associated with the task.

This function is reset every time you save the task.

Please be aware that the system cannot send messages if an E-mail and/or work phone number has not been assigned to an employee.

If you want to send an SMS, the add-on module Text Messaging must be activated. The administrator will have the option to check if the module is activated by following this article: Add-on modules

In this article, learn how an Administrator/Supervisor sends a message through the calendar:

• How do I send a message while creating a task?

• How do I send a message while editing a task?

• How do I send a message when deleting a task?

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How to send a message while creating a task

	In the menu, click on Scheduling > Calendar
	Then click on Create task
	Fill in the task information
	Then select whether it should be an E-mail and/or SMS, which the employees associated with the task should receive.
	The associated employees will then receive a message on the device that has been selected.

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How to send a message while editing a task

	In the Calendar, click on the task in question
	Then click on Edit
	Edit the task
	Then choose whether it should be an E-mail and/or SMS, which the employees associated with the task should receive.
	The associated employees will then receive a message on the device that was picked.

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How to send a message when deleting a task

	In the Calendar, click on the task in question
	Then click on Delete
	The selected task will be permanently deleted from the calendar
	Then decide whether it should be an E-mail and/or SMS, which the employees associated with the task should receive.
	The associated employees will then receive a message on the device that was picked.