Introduction to salary and supplement rates

Ensure that your employees are being paid correctly depending on their work hours, task complexity, and other factors, by setting up your salary and supplement rates. 

The salary rates and their setup at tasks and employees are the foundation of the automatic payroll calculation, which can be exported from CleanManager to various payroll systems.

When creating supplement rates, you can use them to define the hourly pay for the individual employee. Those wages can afterward be used to pay employees according to the planned work hours in the calendar.

You also have the option to include personal supplements for the individual employee.

Furthermore, you have the option to set up periodic supplements for tasks that are scheduled to be done outside the usual working hours.

Special supplements can be set up, to be triggered by specific task types. For instance, if you have a certain task type, which is more physically demanding than others. In that case, you can set up a special supplement to be triggered by the task type, so your employees receive more when doing this specific task.

Furthermore, you can set up compensation for overtime and transport. 

You also have the option to set up Absence types, which can be included in the statistics, and to pay your employees for sick hours and more. Read more in the article: Introduction to absence type and absence hour types

In this article, you will gain insight into how you can set up salary and supplement rates for your company:

• Where do I find the salary and supplement rates?

• Settings for salary and supplement rates

• Description of the salary and supplement rate categories

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Where do I find the salary and supplement rates?

Administrators can see and set up salary and supplement rates in settings.

	Go to Settings > Salary and supplement rates
	Here you can see your company's salary and supplement rates.  You can edit your employee's hourly pay, personal supplements, and more. It is also possible to set up supplements that can be included in cleaning tasks so that the supplement will be triggered when employees do a specific task. The system comes with a couple of hourly pay and supplements, which can be adjusted to suit your company.

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Settings for salary and supplement rates

Every salary and supplement can be renamed, given a salary type for your payroll system, and receive a rate.

As an example, we have adjusted the hourly wage 1 to reflect the National Living Wage in the UK as of April 2023. The salary type is just an example.

In the following list, you can see an explanation of the hourly pay, the salary type, the rate, the comments, and the functions, for adjusting the hourly wage rate.

Hourly wage	Name of the hourly pay
Salary type	Here you can add the salary type, which fits your payroll system. By doing that, you can export the working hours in accordance with the salary type in your payroll system.
Rate	Here you can see and add the rates that should be used for your employee's payroll. Those rates can be edited and adjusted to your company's employee expenses.
Comments	Here you can see the comments from CleanManager in regard to the settings and time periods. This field cannot be edited and will change depending on the account settings as well as the general settings.
Functions	Here you can make changes to your salary type. You can edit the name, salary type, and rate for your salaries and supplements. If you do not want specific personal or special supplements to be selectable in the system for the adjustment of an employee, or supplements for tasks, you have the option to hide supplements. For more information regarding this, go to the article: Editing and hiding salary and supplement rates

 

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Description of the salary and supplement rate categories

There are 8 different categories for salary and supplement rates. 

Each category is covering different standardized salary types and supplements within the cleaning industry.

In this list you can find a short description of each category with links to articles that will help you to further adjust the salary and supplements of your employees:

Hourly pay	Hourly pay rates are used to set up and regulate hourly wages. This can apply to hourly paid employees with standardized salaries or to employees with performance-related salaries.  As shown above, in Settings for salary and supplement rates, you can adjust the hourly pay to reflect the National Living Wage of the UK or simply the wages, that reflect your company.  For more information regarding this, go to the article: Hourly pay
Personal supplement	Personal supplements are used for including personal supplements to your employee's working hours. Do your employees have a higher form of education for which they need compensation? Have they been in the industry longer than most? Then you can edit the personal supplements in this category. You can create your own to set up the right personal supplements for your employees. For more information regarding this, go to the article: Personal supplements
Special supplement	Special supplements are used to include supplements for cleaning types.  Since some tasks can be very demanding, require a lot of knowledge, or can be risky and therefore need to be compensated further, you can create special supplements to account for that. Therefore, you have the option to set up special supplements to be included in task types. For more information regarding this, go to the article: Special supplements
Overtime	You have the option to create overtime profiles as a supplement for your employees. For more information regarding this, go to the article: Overtime profiles
Transport	If your employees need to be compensated for their transport time or travel mileage, you can set up transportation as a supplement for them. For more information regarding this, go to the article: Transport
Absence	Under absence types, you can create various absence types. Those absence types can be set to (not) compensate employees for their absence. If you want to be able to compensate your employees for parental leave or sick days, you can then select the absence type in your planning, after creating them. For more information regarding this, go to the article: Introduction to absence type and absence hour types
Periodic supplements	Periodic supplements define the supplements for your employee's salary based on the time period a task is carried out in. You can use already existing supplements for evening-, night-, and holiday supplements, which can be set up in regard to your specific settings. You can also set up periodic supplements, which can be edited and assigned to specific days and time periods. Furthermore, it can also be used for specific holidays. You can set up a supplement to be included for transport or set up unique supplements, which are triggered based on other unique supplements and their position in the periodic hierarchy. By doing this, you can have multiple supplements, which trigger based on the dominance of the supplement. For more information regarding this, go to the article: Periodic supplements