Skip to main content

Introduction to absence types and absence hour types

Peter Majlund Mørk
  • Updated

How do I apply absence types and absence hour types? 

In CleanManager, we distinguish between Absence and Absence hours. Absence hours are calculated on an hourly basis, while absence is totalled in days, e.g. how many holiday days, sick days, etc., an employee has within the payroll period. You can read more about the specific differences in this article.

Absence types are used to structure and provide an overview of employee absences.

These absence types make it easier to analyse the reason for an employee's absence on a given day or period in the calendar or in the basis for wage calculation.

You can use the pre-existing absence types or create your own to organise absence registration.

For each absence type, you can determine if employees are allowed to report/request the absence to their administrator/supervisors. It is up to the administrator or supervisor to approve the absence and create absence hours for planned tasks, if necessary.

You can also configure wage types and rates for the individual absence types and export the absence days.

Absence hour types are used to record the number of hours for which the employee may need to be compensated.

You can use the pre-existing absence hour types or create your own to organise your registration of absence hours.

You can set up wage types and rates for the individual absence hour types. Likewise, you can also choose whether the absence hours should trigger periodic and/or personal supplements, and determine if you need to export the recorded absence hours to a payroll system during payroll export.

In this article, you will learn about:

 

 

Pre-existing absence types

Your CleanManager account comes with the following absence types (you can also create your own):

Holiday
Sickness
Parental leave
Absence with pay

Absence without pay
Witness at court
Sabbatical

 

 

Info:

You can set up absence types to include wage types and rates that can be exported.

You can use the absence types to register absence for your employees in the calendar, which enables you to export absence days, e.g. holiday days.

When registering absence, you can also create absence hours and allocate the planned tasks to another employee.

Read more about converting planned tasks into absence in the following article: How do I convert tasks to absence hours?

 

 



Setting up absence types

Here, you can read about how you can customise your absence types

 



Pre-existing absence hour types

Your CleanManager account comes with the following absence hour types (you can also create your own):

 

Sick hour
Holiday hours
Time off in Lieu (TOIL)

 

 

Info:

You can set up absence hour types to include wage types and rates that can be exported.

You can use the absence hour types to register absence hours for your employees in the calendar, which enables you to export the number of hours they have been absent within a payroll period.

When registering absence, you can also create absence hours and allocate the planned tasks to another employee.

Read more about converting planned tasks into absence in the following article: How do I convert tasks to absence hours?

 

 



Setting up absence hour types

Here, you can read about how you can customise your absence hour types:

 



Setting up absence hour rates in wage profiles

NOTE:

In order to add absence hour rates to your wage profiles, the add-one module Wage Calculation must be activated in your account. You can read more about activating add-on modules in the following article: Add-on modules

Read more about adding absence hour rates to your wage profiles here: 

Related articles

Comments

0 comments

Please sign in to leave a comment.